BlueKey IT helps medical and dental practices protect patient data and meet the HIPAA Security Rule. We sign a Business Associate Agreement, run your security risk analysis or work with your compliance officer or partner, and implement the technical safeguards, policies, and documentation that show your practice is protected.
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Read All ReviewsThe HIPAA Security Rule expects safeguards that are documented, not assumed. BlueKey IT runs or supports your security risk analysis, implements the technical controls, and keeps the evidence current, so your practice is ready for an audit, a patient question, or an insurance renewal.
We sign BAAs · Security risk analysis · Technical safeguards and documentation · 200+ customers and 6,000+ endpoints managed
The HIPAA Security Rule requires covered entities and business associates to protect electronic protected health information (ePHI) with administrative, physical, and technical safeguards, backed by a documented risk analysis. Here is how BlueKey IT supports each area.
| Safeguard area | What it covers | How BlueKey IT helps |
|---|---|---|
| Risk analysis | Where ePHI lives, threats, vulnerabilities, and risk levels | We run the analysis, or support your compliance officer, partner, or MSSP |
| Administrative | Policies, risk management, workforce training, and vendor agreements | Policies and documentation, security awareness training, and a signed BAA |
| Physical | Workstation and device security | Device inventory, workstation security settings, and remote lock and wipe |
| Technical | Access control, audit controls, integrity, and transmission security | MFA, encryption, audit logging, secure email, endpoint protection, and backups |
Security Rule status as of October 1, 2026: HHS proposed a major update to the HIPAA Security Rule in January 2025. It is still a proposed rule, and the federal regulatory agenda now targets final action for July 2027. The current Security Rule remains fully in effect. We will update this page if that changes.
We sign a BAA, then run your security risk analysis or work with your compliance officer or partner to complete it.
We implement the technical safeguards and write the policies and documentation that support them.
We monitor your systems 24/7, keep safeguards and documentation current, and update the risk analysis as your practice changes.
Support requests follow our standard help desk response times: 1 business hour for critical issues, 2 hours for high, 4 hours for medium, and 8 hours for low priority requests.
Covered entities and business associates that handle ePHI, including medical practices, dental offices, specialty clinics, and billing and other healthcare service companies. Already have a compliance officer, partner, or MSSP? We work alongside them. Have an in-house IT team? See co-managed IT. Need ongoing security leadership? See our vCISO packages.
Security risk analyses and documentation are quoted as projects. Ongoing HIPAA safeguards and support can be added to a managed IT or co-managed IT plan.
Yes. Because we manage systems that store or transmit electronic protected health information (ePHI), we sign a Business Associate Agreement (BAA) with healthcare clients before we begin work.
A security risk analysis is the HIPAA Security Rule requirement to identify where your ePHI lives, the threats and vulnerabilities that could expose it, and the likelihood and impact of each risk. It drives your risk management plan and should be updated when your systems or practice change. Inadequate risk analysis is one of the most common findings in Office for Civil Rights (OCR) enforcement.
Yes. BlueKey IT can run your security risk analysis, or work alongside your compliance officer, compliance partner, or MSSP. We supply the technical findings and evidence, implement the safeguards, and keep documentation current.
Not on its own. HIPAA-ready software helps, but compliance depends on your risk analysis, policies, how systems are configured, who has access, and staff training. We look at the whole environment, not just individual applications.
We implement and maintain access controls and multi-factor authentication, encryption for devices, email, and backups, audit logging and 24/7 monitoring, endpoint protection, and backup and disaster recovery for systems that hold ePHI.
Under the current Security Rule, encryption is an addressable specification, which means you must implement it when it is reasonable and appropriate, or document why an equivalent measure is used instead. In practice, encrypting email that contains ePHI is the expected standard, and the proposed Security Rule update would make encryption required.
HHS proposed a major update to the Security Rule in January 2025 that would make safeguards such as encryption and multi-factor authentication required. As of October 2026, it is still a proposed rule, and the federal regulatory agenda targets final action for July 2027. The current Security Rule remains in effect.
No. HIPAA covers human health information, so animal health records are not protected health information. Veterinary practices still benefit from many of the same security controls, which we cover in our veterinary IT services.
Tell us about your practice and how you handle patient information. We will explain what HIPAA means for your environment and put together a clear plan and quote.
Related services: cybersecurity and compliance, backup and disaster recovery, endpoint security, and Microsoft 365 and Google Workspace.
Other compliance frameworks: CMMC compliance, FTC Safeguards Rule compliance, PCI DSS compliance, SOC 2 readiness, ISO 27001 readiness, and cybersecurity insurance readiness.
Last updated: October 2026
